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Accounting

Bookkeeper for a US law firm

Full timeUSD 1,200 – 1,700 monthly

About the role

You own the monthly close for a US law firm, from bank reconciliation through to a set of statements the partners can read without asking questions. The part that separates this from ordinary bookkeeping is trust accounting: client money is held separately, it has to balance to the penny, and a shortfall is a regulatory problem rather than an accounting one. You will work to a firm close deadline of the fifth working day, so the work is steady and predictable rather than a scramble. Nobody is checking your reconciliations line by line, which is the point of hiring someone who does not need it.

Key responsibilities

Monthly close

  • Reconcile every operating bank and credit card account.
  • Post accruals, prepayments and depreciation.
  • Produce a profit and loss, balance sheet and cash summary by the fifth working day.

Trust accounting

  • Maintain individual client trust ledgers and keep them balanced against the trust bank account.
  • Perform the three way reconciliation every month and document it.
  • Flag any shortfall or commingling risk the same day you see it.

Billing and receivables

  • Prepare client invoices from time entries and chase the entries that are missing.
  • Apply receipts, manage the aged receivables list and escalate what is overdue.
  • Handle vendor bills and prepare the payment run for partner approval.

Reporting

  • Answer partner questions about a number with the working behind it, not a guess.
  • Prepare the year end file so the external accountant has no follow up questions.

Qualifications

  • At least three years of bookkeeping for US clients, ideally including a law firm or another business holding client funds.
  • Direct experience with attorney trust accounting and three way reconciliation.
  • Fluent in QuickBooks Online, and comfortable in at least one legal billing system such as Clio Manage or TimeSolv.
  • Strong with spreadsheets, including lookups and pivot tables, without needing a template built for you.
  • Accurate under a fixed close deadline, and willing to raise a discrepancy while it is still small.
  • Available for a daily overlap with US business hours for partner questions.

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